Terms of Use

Last updated: June 2026

Clinical Disclaimer: PatientTrac Surgery is a documentation and clinical decision support tool. It is not a substitute for professional medical judgment. AI-generated suggestions must be reviewed and approved by a licensed clinician before clinical use. The platform does not provide diagnoses, prescriptions, or medical advice.

Authorized Use

PatientTrac Surgery is licensed for use by authorized healthcare providers within subscribing organizations. Access is restricted to credentialed clinical staff with valid organizational accounts. Unauthorized access is prohibited and may constitute a violation of the Computer Fraud and Abuse Act (18 U.S.C. § 1030) and applicable state law.

Clinical Responsibility

All clinical documentation entered into PatientTrac Surgery becomes part of the legal medical record. Providers are responsible for the accuracy, completeness, and appropriateness of all clinical entries. AI-assisted content suggestions are advisory only and require explicit provider review and attestation before finalization.

AI Features — Limitations

AI-powered features (drug interaction checking, risk scoring, code suggestions, note review) are provided as clinical decision support tools. These features may produce incorrect, incomplete, or outdated information. Providers must independently verify all AI-generated recommendations against current clinical guidelines and patient-specific circumstances.

Data Ownership

Your organization retains full ownership of all clinical data entered into PatientTrac Surgery. PatientTrac does not sell, share, or use clinical data for any purpose other than providing the contracted services.

System Availability

PatientTrac Surgery is provided as-is. While we strive for high availability, system maintenance, outages, and interruptions may occur. Clinical workflows should include downtime procedures that do not depend on electronic systems.

Prohibited Uses

Users may not attempt to extract, scrape, or reverse-engineer patient data; circumvent authentication mechanisms; use the platform to train machine learning models; or share access credentials with unauthorized individuals.

Governing Law

These terms are governed by the laws of the state in which the subscribing organization is domiciled, without regard to conflict of law provisions.